Trophy Coordinator

The Club Trophy Coordinator is responsible for the coordination of awards and recognition of Club Members at the end of the season presentation evening.

Responsible to:
The Club Trophy Coordinator is responsible to the President and the Management team and will report directly to the Treasurer. They will liaise closely with the Junior Boys/Junior Girls Club Coordinators

Responsibilities and Duties
The Club Trophy Coordinator should:

  • Coordinate the purchase of trophies for the annual presentation evening;
  • Recommend to the Management Committee a date for presentation night at first meeting of the calendar year and request budget;
  • Source and recommend to Management Committee prizes (ie. Trophies, medals, towels etc) for award winners within allocated budget. (Work with Uniform Coordinator if using Club Merchandise);
  • Collect perpetual trophies from previous years winners;
  • Four weeks prior to the Presentation Evening, together with the Junior/Senior Club Coordinators, facilitate the selection of
    winners for the following awards per junior team:
    – Most Valuable Player and
    – Coaches Award
  • Four weeks prior to the Presentation Evening, together with the Junior / Senior Club Coordinators, facilitate the selection of
    winners for all perpetual trophies and have them ratified by the Management Committee;
  • Arrange for etching/embroidery on awards and perpetual trophies;
  • Prepare trophies/awards and list of award winners for a run sheet for the President on presentation night;
  • Maintain a list of Club Perpetual Trophies and who currently has them (including email and contact details) for the following year;
  • Make recommendations to the Management Committee of new trophies/awards that are needed.

Knowledge and Skills Required
Ideally the Club Trophy Coordinator is:

  • Well organised;
  • Can communicate effectively.

Estimated Time Commitment Required & Period of Appointment
The time commitment is 2 hours per week for 6 weeks at the end of the season.

Resources and Templates
• Junior Trophy Template > Presentation Evening > Drop Box
• Perpetual Trophy template > Presentation Evening > Drop Box